Academic Program Associate

Northwood Technical College   Superior, WI   Full-time     Education
Posted on April 22, 2024
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 Join our team at the  Superior Campus! As a crucial member of our program team, you will be responsible for offering administrative and program support for specific program areas, including program scheduling and advisory committee assistance. This position is perfect for someone detail-oriented and organized. Apply now and be part of our dynamic academic environment! 

As an integral member of the program team, the Academic Program Associate is responsible for providing administrative and program support for designated program areas including aspects of program scheduling and advisory committee support. This is a full time position, 1950 hours/year.


  • Model cultural competencies that reflect Northwood Tech’s Mission, Vision, Values, Learning College Tenets, and On Course Principles 
  • Provide administrative and program support to the academic dean and associate dean
  • Work collaboratively with the academic dean and associate dean on accreditation/designation documentation and reporting
  • Provide administrative support to the academic dean for program initiative documentation and reporting including maintaining minutes of meetings
  • Assist Academic Dean, Associate Dean, scheduling office, and program directors with all aspects of the scheduling process for assigned program areas. This may include but is not limited to the development and modification of course and teaching schedules, maintaining documentation of faculty workload, monitoring course enrollments, and data entry into the ERP system.  
  • Research, summarize, analyze information, and prepare reports related to scheduling, advisory committees, enrollment, budgets, travel, and program or divisional areas as requested by supervisor.
  • Initiate and complete overload payroll documentation for full-time and part-time faculty for Talent & Culture office
  • Schedule, plan and provide administrative and technical support for advisory committees for the program dean and faculty who chair these committees including compiling and maintaining all advisory committee member databases for program areas
  • At the direction of the academic dean and in collaboration with program directors, monitor and maintain all major equipment purchases for yearly budget and facilities
  • Coordinate, track and secure professional development and travel arrangements as requested by the academic dean
  • Process paperwork for new course curriculum and course modifications in collaboration with the Curriculum Office and the academic dean
  • Assist academic dean, associate dean, and program directors in ensuring compliance with College procedures
  • Collaborate with curriculum personnel, the academic dean, and program directors on website content
  • Utilize advanced skills with and knowledge of technology including software programs for communication, data collection, and decision making including but not limited to Microsoft Outlook, Teams, Word, and Excel
  • Collaborate with counterparts in the Academic Affairs division
  • Represent Northwood Tech in the community and at community events as requested.
  • Actively participate on committees as requested
  • Demonstrate the ability to work both independently and as a member of a team
  • Other duties as assigned

Qualifications Degree & Experience Required:

  • Associate degree in related field or equivalent*
  • Three years related work experience
    • *Equivalent educational/occupational experience may be a high school diploma plus 6-7 years of relevant experience

Knowledge, Skills, and Abilities:

  • Ability to communicate effectively both written and verbally
  • Proficiency in the use of Microsoft Office suite and the ability to effectively apply technology to tasks and projects
  • Ability to contribute to a team environment while maintaining positivity and professionalism
  • Strong customer service skills and a focus on creative problem solving
  • Time management skills that apply organization and prioritization demonstrating the ability to multitask and work independently
  • Ability to be detail-oriented
  • Ability to flex hours to accommodate some evening meetings/work
  • Ability to obtain driver’s license and insurance coverage in accordance with College policy


  • PeopleSoft experience


  • FY24 Salary - Grade I - $23.14 / hour


  • Medical, Dental, Vision
  • Health Savings Account/Flexible Spending Account
  • Long Term/Short Term Disability
  • Life Insurance
  • Wisconsin Retirement System
  • 403(b)/457(b) Retirement Savings
  • Paid Holidays
  • Paid Leave

Commitment to Diversity

Northwood Technical College is committed to promoting a learning environment where employees and students of differing perspectives and cultural backgrounds pursue career and academic goals embraced in an environment of respect and shared inquiry. The College seeks to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. We seek candidates who demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.

Equal Opportunity Employer and Educator

Northwood Technical College does not discriminate on the basis of race, color, ancestry, religion, sex, service in the uniformed services, veteran status, national origin, age, disability, sexual orientation, marital or family status, pregnancy, pregnancy-related conditions or status in any group protected by state or local law in employment, admissions or its programs or activities.